Plant Manager Assistant

1. Communications and Correspondence Management: Manage all incoming and outgoing communications on behalf of the Plant Manager, including email, and phone calls. Screen and priorities requests to ensure the Plant Manager receives critical information efficiently and stakeholder inquiries are addressed promptly.
2. Calendar, Travel, and Logistics Coordination: Maintain and organize the Plant Manager's calendar and appointments, coordinate travel planning arrangements, and manage logistics to ensure seamless scheduling and uninterrupted business continuity for plant leadership.
3. Document Management and Record Keeping: Oversee internal document storage, tracking, and retrieval systems to support the Plant Manager's information needs, ensuring accurate record-keeping, compliance with filing protocols, and easy accessibility of critical operational data.
4. Presentation and Report Development: Create and maintain presentations, reports, and documentation for the Plant Manager according to specified criteria and company standards, ensuring professional quality and accuracy in all deliverables.
5. Meeting Preparation, Documentation, and Follow-up: Provide full support for the Plant Manager's meetings, including agenda development, minute-taking, action item tracking, and ensuring appropriate follow-up on decisions and assigned tasks to maintain operational momentum.
6. 5S Compliance and Continuous Improvement Support: Assist the Plant Manager in ensuring adherence to 5S rules (Sort, Set in Order, Shine, Standardize, Sustain) and conduct periodic 5S audits in collaboration with the Plant Manager to maintain workplace organization and operational excellence.

1. Education: Bachelor’s degree in business administration, Management, or a related field.
2. Experience: (1–3) years of experience in administrative support, operations coordination, or a related field. Experience in a manufacturing/plant environment is preferred.
3. Key Competencies:

• High level of English Proficiency.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Excellent communication and organizational skills.
• Strong time management, prioritization, and attention to detail.
• Strong reporting skills with attention to accuracy, data quality, and presentation.

People of all genders are always meant equally; for linguistic simplification and better readability, only the masculine form is used in the text.
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