Executive Assistant (Job ID: KYLSAM1EA)
🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟
Are you an exceptionally sharp, proactive operational partner who possesses intellectual courage, sharp critical thinking, and the ability to respectfully push back on executive strategy? We are seeking a full-time Executive Assistant based in LATAM (preferred) or South Africa to serve as the high-leverage "right hand" partner to the Owner of a well-established industrial general contracting and real estate firm in Southern California!
🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗
🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.
📋 Job Details at a Glance
Job Title: Executive Assistant
Job ID: KYLSAM1EA
Industry: Industrial General Contracting & Real Estate Investments
Location: LATAM (Preferred) / South Africa
Job Status: Full Time
Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (PST) (Flexibility required for urgent needs outside standard hours)
Salary: $2,500 – $3,000 USD / month
Target Start Date: ASAP
🏢 About the Client
Our client is a well-established industrial general contracting company based in Southern California with a workforce of 15–20 employees. Led by a direct, high-standard, and fast-paced founder who pushes his team to achieve continuous growth and excellence, the owner balances multi-faceted ventures—including core industrial operations and real estate property investments—and requires a high-level partner to buy back his mental bandwidth and operational focus.
💼 About the Role
This is a high-leverage Executive Assistant role built for a true "right hand" partner—not a passive administrative task-taker. Working directly with the Owner, you will take full ownership of executive logistics, property administration, project organization, and day-to-day operational filtering. You will operate with extreme proactivity, sharp critical thinking, and a self-directed mindset to act as a force multiplier for the Owner.
🎯 Key Responsibilities
💼 Executive & Administrative Ownership: Actively manage, organize, and filter the Owner’s inbox and calendar; serve as the primary operational filter to resolve low-to-medium friction tasks independently; prepare pre-meeting briefs, compile relevant documentation, and track follow-up action items.
🏗️ Operations, Construction & Property Support: Execute administrative and organizational tasks for the core industrial/construction business (filing, cross-department tracking, document control) and provide admin support for the real estate property portfolio.
🤖 AI Workflows & Process Optimization: Utilize AI engines (specifically Claude) as a daily thinking partner to draft communications, brainstorm solutions, document SOPs, and build KPI reporting dashboards.
✅ Qualifications & Skills
⭐ Non-Negotiable Requirements:
Intellectual Courage & Proactive Pushback: Must be willing to challenge the Owner's thinking respectfully, bring alternative perspectives, and "bite back" when appropriate to achieve the best outcome.
Resourceful Independence with High Humility: Manages tasks effectively and attempts to solve problems independently before escalating, while having the humility to ask for help before wasting time guessing.
Effective Inbox & Email Management: Skilled at managing email efficiently to help the Owner step away from constant inbox checking.
AI Capability: Proficient or highly capable with AI tools (specifically Claude) to accelerate work quality, problem-solving speed, and process creation.
Schedule & Communication: Flawless written and verbal English skills; available during U.S. Pacific Time (PST) with flexibility to assist when high-volume needs arise.
🚀 Submit your application today and take the first step toward your next great opportunity!
🌎 LATAM Candidates: Don't forget to join our exclusive Facebook community for more updates and remote opportunities specifically for LATAM candidates: 🔗 Join our LATAM-Only Facebook Group Here!