Executive Assistant (Job ID: JOYKYL1EA)
🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟
Are you a proactive, analytical problem-solver with a strong grasp of financial tracking? We are seeking an exceptional Executive Assistant to provide high-ownership support to senior leadership for a premier global staffing firm!
🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗
🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.
📋 Job Details at a Glance
Job Title: Executive Assistant
Job ID: JOYKYL1EA
Industry: Recruitment
Location: LATAM / PH / South Africa
Job Status: Full Time
Work Schedule: Monday–Friday, 7:00 AM–4:00 PM PST
Salary: $2,500–$3,000/month
Target Start Date: ASAP
⚠️ Please Note: This is a high-ownership executive support role requiring strong financial accuracy, analytical thinking, proactive problem-solving, and advanced AI proficiency.
🏢 About the Client
Our client is a premier staffing firm specializing in talent placement, hiring, and direct sourcing. Operating under a global parent company, they place a strong focus on communication, operational precision, and high-quality talent acquisition.
💼 About the Role
We are seeking a proactive, analytical Executive Assistant to support senior leadership. Beyond traditional administrative support, this role requires deep ownership of financial tracking, detailed operational tasks, proactive problem-solving, SOP development, and AI-assisted workflows. You will serve as a critical operational partner, ensuring the executive's time is protected and business processes run seamlessly.
🎯 Key Responsibilities
📅 1. Executive & Operational Support
Manage calendars, inboxes, priorities, and daily executive needs.
Provide structured start-of-day and end-of-day updates.
💰 2. Financial & Bookkeeping Support
Handle expense reconciliation, invoices, bookkeeping, and financial data entry.
Review numbers, identify discrepancies, and maintain high accuracy.
🧩 3. Problem Solving & Operations
Analyze issues and present well-thought-out solutions.
Build and maintain SOPs, workflows, and operational playbooks.
🤖 4. AI & Workflow Optimization
Use Claude and other AI tools for research, drafting, analysis, and workflow optimization.
Verify AI outputs using strong human judgment and critical thinking.
✅ Qualifications & Skills
⭐ Core Requirements:
Executive Support: Proven experience supporting executives or senior leaders independently.
Finance/Bookkeeping: Strong understanding of basic bookkeeping, financial records, and numerical verification.
Excel: Intermediate skills, including pivot tables, reporting, and structured data handling.
Accuracy: Exceptional attention to detail and ability to catch subtle errors.
Proactive Mindset: Self-managed, resourceful, anticipates needs, and brings solutions—not just questions.
AI Proficiency: Comfortable using Claude or similar advanced AI tools while validating outputs.
Teachability: Highly engaged, receptive to feedback, asks smart questions, and quickly adopts new processes.
Schedule: Available Monday–Friday, 7:00 AM/8:00 AM–4:00 PM PST.
🌟 Nice-to-Haves:
QuickBooks Online: Experience with invoicing and financial tracking.
SOP Development: Experience creating and maintaining operational playbooks.
Remote Work Readiness: Reliable high-speed internet and power backup.
Global Experience: Experience working with international teams or US-based executives.
🚀 Submit your application today and take the next step in your career!
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