Administrative Assistant

NetCentric LLC, an ASRC Federal subsidiary, is currently looking for an Administrative Assistant to join our team in Fairbanks, AK.
Administrative assistant’s duties and responsibilities include providing administrative support toensure efficient operation of the office. Supports both government and company managers andemployees through a variety of tasks related to organization and communication. Responsible forconfidential and time sensitive material. Familiar with a variety of the field's concepts, practices,and procedures.
Ability to effectively communicate via phone and email ensuring that all AdministrativeAssistant duties are completed accurately and delivered with high quality and in a timelymanner. Rely on experience and judgment to plan and accomplish goals and a wide degree ofcreativity and latitude is expected. Reports to the Program Manager.
Administrative assistant responsibilities:

Answer and direct phone calls
Maintain internal and external contact lists
Schedule and manage conference meetings and reservations
Assist with maintaining purchase log and the purchasing process life cycle
Assist in the preparation of regularly scheduled reports
Assist new hires with CAC paperwork submission
Develop and maintain a filing system
Receive, sort, and distribute the mail
Travel Coordination

Assist with employee travel arrangements
Acts as a backup travel preparer for government travel
Schedule Federal Passport application/renewals

POC for visitor request forms: Coordinate with staff for approval, notify Security, andschedule with IT for CAC area access

Intake and routing of visitors to areas as required
Serve as POC when manager is not directly available
Support guests

Assist with maintaining purchase log and the purchasing process life cycle
Promotional flyers and documents, support internet and intranet content
Carry out administrative duties such as filing, typing, copying, binding, scanning, andother related tasks
Assist with maintaining site documentation such as handbooks, manuals, reports,diagrams, and more
Create & Manage training database

Safety training: Electricians, Operators, Operations
Notify staff of training requirements and dates (cybersecurity training, etc.)

Promotional flyers and documents, support internet and intranet content
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner

Requirements

HS Diploma required
3 plus years of hands-on administrative office related experience
MS Office to include Word, Excel and PowerPoint
Excellent communication and customer service skills