Accounts Payable & Accounts Receivable Coordinator
Position Summary:
The Accounts Payable & Accounts Receivable Coordinator is responsible for the full-cycle processing of accounts payable and receivable transactions, ensuring accuracy, timeliness, and compliance with internal controls and healthcare regulatory requirements.
This role plays a key part in maintaining strong vendor relationships, accurate financial records, and supporting the month-end close process.
Key Responsibilities:
Accounts Payable (AP):
Process high-volume invoices accurately and timely
Ensure proper coding to GL and departmental budgets
Perform 2- or 3-way matching where applicable
Maintain vendor master files
Prepare and process weekly EFT and cheque payments
Reconcile vendor statements
Monitor and manage AP aging
Respond to vendor inquiries and resolve discrepancies
Ensure HST accuracy and compliance
Accounts Receivable (AR):
Prepare and issue invoices
Maintain resident/client accounts
Post payments and reconcile deposits
Monitor AR aging and follow up on outstanding balances
Investigate discrepancies
Month-End Support
Prepare ledger reconciliations
Assist with accrual information
Provide supporting documentation for financial reporting
Support audit documentation requests
Internal Controls & Compliance
Follow approval matrix and authorization protocols
Maintain segregation of duties
Ensure proper documentation retention
Escalate unusual transactions or issues to Senior Accountant/Controller.
Process Improvement & Collaboration:
Identify opportunities to improve AP/AR processes and internal controls.
Work closely with Purchasing, Operations, and other departments to resolve accounting issues.
Support implementation and maintenance of financial systems and ERP modules
Any other Tasks as assigned.
Qualifications & Skills
Diploma or Degree in Accounting/Finance.
3+ years of full-cycle AP experience (healthcare or non-profit preferred)
Experience in healthcare or long-term care environments is an asset.
Experience with AR processes
Proficiency in accounting/ERP systems (MS Dynamics 365, or similar).
Proficiency in Microsoft Excel
Excellent attention to detail and accuracy.
Strong understanding of HST
Experience with ERP/accounting systems (MSD 365)
Pay Range - $49,000- $62,000